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Do you suffer from MBSO?

MBSO: Management By Shiny Object

Symptoms:

  • Tendency to assign action items based on the last meeting you had
  • Forwarding every article on the latest management fad to your entire team
  • Inability to complete a project
  • Forgetting who you actually assigned as owner of a project
  • Vigorous head-nodding when something is suggested by the higher ups

Side Effects:

  • Frustrated team members
  • Lack of planning
  • Eye rolling in meetings
  • High turnover
  • Low engagement

Diagnosis:

  • Can usually be made within two (2) face-to-face meetings
  • Observe email syntax – probable lack of continuity; may also display needless repetition
  • Ask for a priority update on Monday…then as the same question Wednesday to see if there are massive changes

Treatment (to be administered by those around the MBSO sufferer):

  • At the next staff meeting, stage an intervention. “Joe, we love you very much. And we want you to be successful…”
  • Airing of grievances
  • Dead-eye stare at the afflicted member of your team
  • Finding a new job

MBSO can be stopped, but it takes awareness.

Don’t be that manager.

 

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#SHRM18 Speaker Bobby Zaepfel: Dragging records into the 21st century

When you think about record-keeping in HR, what does it typically bring to mind?

If you’re like a lot of long-time practitioners, it probably means a dark, dusty room filled with file cabinets or shelving, file folders filled to bursting with documents that track the course of an employee’s employment and benefits. It may be orderly, it may be messy, but it’s probably on paper.

Bobby Zaepfel wants you to start thinking different about record keeping.

I had an opportunity to talk to Bobby as he prepares for his 2018 SHRM National Conference session Once Upon a Time There Was a Mountain of Paper, on Tuesday, June 19 at 7:00 AM. Don’t let the early time scare you off – it promises to be a great session! Bobby is the University Records Officer in charge of the records program all of James Madison University.  With a focus on process improvement, strategic goals, and vision, Bobby works closely with HR staff and campus leadership to facilitate and collaborate all areas of the records program at the university.

And Bobby is an electronics record-keeping evangelist.

As a member of the #SHRM18 Blog Squad, I get to interview speakers and help spread the word about their session, and I personally selected Bobby’s session on record-keeping because it seemed like a topic that, on the surface, doesn’t sound sexy, but is hitting HR departments hard as organizations look to modernize and cut down on their facilities footprints.bobby-zaepfel

Bobby explains, “This is a hot button topic – it tends to be deprioritized until it CAN’T be deprioritized anymore.  A lot of organizations find themselves in a ‘gotta move NOW’ situation and don’t make plans for the future.” The trick, Bobby continues, is to be strategic about how you will move forward with electronic record-keeping. Buying a system isn’t enough. Like all HR tech, you need to have a plan first.

When I asked Bobby what advice he would give to an HR department about to embark on the path to electronics record-keeping, he said, “Approach it with a heavy emphasis on workflows. A lot of the (record-keeping) systems out there are very specific about what they can and can’t do. Draw a concept map out before you dive into the pond – what are the workflows? Who needs access? Etc.”

When mapping out the requirements for a record-keeping system, it’s this last point that some HR departments forget. Bobby gave me an overview of a records-conversion project James Madison University is about to embark on (moving from an “online file cabinet” to an record-keeping system), and when they started reviewing who needed access, it was clear that the needs went far beyond HR’s records. Student records, transcripts, applications, accounting – all needed to be accessed across the university. This requirement – and the careful planning that preceded it – led them to a solution that was tailor made for higher education.

I enjoyed my conversation with Bobby Zaepfel. He’s funny, engaging, and tells a great story. His first career was in broadcasting, and you can hear the roots of that past in the way he approaches his content. His first experience with the SHRM National Conference was last year in New Orleans – guess whose session was during the tornado warning? Thankfully, it all worked out!

When I shared I live in Colorado, Bobby was quick to proclaim his love for Red Rocks Amphitheater (as well he should) and shared that he was a bit of a Dead Head before settling down. He’s the proud father of three boys – twin 6-yr-olds and a 4-yr-old.

As our conversation wrapped up, I asked Bobby if there was anything else he wanted me to share with the readers. “SHRM is a wealth of resources – if you go on their site, you can find information on pretty much any topic,” he said. “This is so incredibly helpful for smaller HR departments, folks new to the industry, and true generalists who have to handle everything on their own.”

Well said, Bobby.

 

Join Bobby Zaepfel for his session at 2018 SHRM National Conference: Once Upon a Time There Was a Mountain of Paper, Tuesday, June 19, 7:00 AM

 

 
 

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Network or nepotism: where do we draw the line?

“Work your network.”

“Employee referrals are the best way to find talent.”

“Oh, I have a great person I can recommend for that.”

“It’s not WHAT you know, it’s WHO you know.”

Depending on your point of view, you either think these statements are helpful and motivating, or the embodiment of everything that’s wrong in society today.

This eternal debate is at the heart of my frustration with “hire for fit” or requests from conference planners for recommendations of speakers. On the one hand, it is important to find people who don’t necessarily “match” but certainly “go” – they complement the business in ways that moves the organization forward rather than fights for fighting’s sake. On the other hand, you can end up with a whole lot of same.  – the same thinking, the same looking, the same people, the same faces.

I struggle with this because I’ve benefited from my network. I’ve been afforded opportunities I wouldn’t have because the people in my circle of trust have recommended me for things, or have hired me for gigs, or have introduced me to people who then helped me do cool things. I am grateful to my network and humbled they think to recommend me for anything. And I really love the opportunity to refer someone I know because they are smart, talented, capable, all that stuff.

fowl-storm

And yet…

I recognize that someone else who had some mad skillz may not have gotten the opportunity because they don’t know the right people. And that it’s really hard to break into a new industry or group or company when you’re new and sometimes the “old guard” circles the wagons a little too much.

In hiring, data suggests employee referrals are the “best” – they tend to be sticky and because an employee is putting his/her reputation on the line, the referrals aren’t usually awful. For those of you who work among those with particularly niche skill sets (IT, OD, Legal,, etc.), you recognize the fact there are typically six (or fewer) degrees of separation between you and any possible candidate because we all keep referring the same people over and over.

What do we do about it? Throw out referrals all together? Avoid going to our network to ask about who should be a part of an event? Refuse to hire someone we’ve worked with before?

Yeah, maybe.

Or maybe not.

Maybe we just need be a little more aware of who we reach out to. Maybe we need to be intentional about the balance of referrals to new voices when it comes to giving opportunities. Maybe we need to take a chance now and then because it’s exciting to meet/hear/see/hire someone new.

Think of it this way – Marvel movies are great. The MCU has done a fantastic job of weaving together multiple storylines and breathing new life into old characters (you know Ironman was a secondary title, right?). But deep down, every once in awhile you kind of want to see something original. There’s a reason Greatest Showman had legs in the box office (and only part of it can be attributed to Hugh Jackman). It doesn’t take anything away from Marvel and movies you love. But it does give you glimpse of something different that you might not have wanted to watch.

So here’s my challenge for you – for every person who is your “go-to” referral for something, try to also refer someone new. It will grow the network at large and offer opportunity to those who may not have the reach that others do.

Plus, when that person turns into a star, you can always say you discovered them.

 

The currency of real network in not greed, but generosity.

~ Keith Ferrazzi

 

 

 
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Posted by on May 1, 2018 in Authenticity, Uncategorized

 

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Courage and being human: Dispatches from #WorkHuman

Still at the WorkHuman conference, sponsored by Globoforce. Lots of cool stuff going on, so I’m writing about it whilst I’m here.


So when I woke up this morning, I had this great idea about a blog post, highlighting some of the things I saw yesterday that tied into the theme of “courage.” You had Brene Brown (who has a little ‘ over the e, but I can’t get WordPress do to it) talking about the relationship between joy and fear, between vulnerability and courage. You heard from Salma Hayek Pinault share her #metoo story and why she felt she needed to speak up after not doing so for so many years. Her personal story – of always being an immigrant, of doing more as a Latina than others had but still being ignored – was impressive and moving. She’s amazing.

And then this morning, we had the opportunity to see Adam Grant moderate a #metoo panel of giants – Tarana Burke (my new personal hero), Ronan Farrow, and Ashley Judd. It was an in-depth, meaningful discussion about the #metoo movement with people who helped make it viral (even through Tarana Burke launched it long ago). The panel discussed how the conversation needs to move from “can I hug women” to “treat all people like human beings, dammit” and was a real look at what comes next.leap-before-you-think

And throughout all of this, the concept of courage kept coming up – the courage of victims sharing their stories; the courage of allies supporting and not making it about them; the courage of employees saying “we aren’t going to tolerate this at our company”; institutional courage and individual courage.

What struck about this is that all people are capable of courage and it doesn’t always need to be on an epic scale. For every Salma Hayek or Ashley Judd article, there’s a person struggling with anxiety who manage to go into work every day and say hello to their coworkers. For every Tarana Burke taking over the world, there’s the HR professional standing up to her CHRO for non-values based behavior. For every Steve Pemberton overcoming his childhood to become an author and executive, there’s the person who sits down next to a stranger to make a connection.

I am in awe of the courage I see every single day.

One of my takeaways from this conference will be to find ways to celebrate and support displays of courage. I want to make room for the courageous – to provide a space that amplifies the messages to be amplified. Like Tarana Burke said, I want to center on the marginalized and let their stories drive the change.

I’m not sure how – but I’m going to try. We all need to.

We owe it to the courageous.

 
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Posted by on April 4, 2018 in Conference Posts, Uncategorized

 

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Shout out to the staff: Dispatch from #WorkHuman

A reminder that I am attending the WorkHuman conference put on by Globoforce this week in Austin.


The first day of any conference is typically about getting your bearings. You wander through the conference space, figuring out where all the rooms are, how to find the expo hall, and – most importantly – where the afternoon snacks and coffee will be, and WILL THERE BE DIET COKE????

There are typically some pre-conference sessions, too. And while some may be tempted to skip them, the ones held yesterday were PACKED. Cy Wakeman kicked it off with her guidance on eliminating drama from the workplace; Steve Pemberton (Globoforce CHRO) followed with his remarkable personal story of resilience and triumph; and David Rock brought home Pre-Day (can we call it Day One? I don’t know!) with information on feedback and why we’re struggling so much with it. (Full disclosure: while I love David Rock’s work and like him as a speaker, I went back to my room to take a nap. I got up WAAAAAAY too early for a flight. Sorry, David! Heard it was great!)

Prior to all of this, though, was registration. You know, pick up your badge, get your conference schedule, conquer the world. Normally this is a pretty sedate process – people come in little packs, but seldom descend as one. Except for yesterday. When we descended like a pack of locusts upon an unsuspecting group of WorkHuman helpers. It seemed every attendee decided to pick up their badge RIGHT BEFORE Cy’s talk. As you can imagine, it overwhelmed the staff. People got a little fussy. People were worried about missing the speakers. People don’t like not getting stuff IMMEDIATELY. (People are weird.)

I bring this up not to admonish the staff but to congratulate them for their perseverance. Two workers (one from Ireland, one from Denmark) went up and down the line, talking with folks and offering to get water or hold their place if they needed to step out for a moment. They made the choice to allow people into the sessions without their badge so no one would miss content. They extended the check-in hours to alleviate pressure. They stayed positive. They stayed focused. They stayed friendly.

At a conference focusing on the human side of work, this was refreshing. Attendees weren’t super jerky. The staff stayed strong. There was a collective realization that the world won’t end if you don’t get your badge. The time spent in line was time spent connecting. People were able to reframe and no one got yelled at.

How about that? We can be nice – even when inconvenienced.

So shout out to the people who are helping make this conference happen. It’s hard to coordinate this many moving parts. And shout out to the attendees who remembered why they’re here – to connect and to slow down a bit and to remember we are all just people trying to make it work in this crazy world.

I’m looking forward to today’s sessions. And I look forward to high-fiving some hard-working staff who keep a smile on their face and do what they can to make this conference memorable. Let’s all try to make sure THEY have a good conference, too!

 
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Posted by on April 3, 2018 in Conference Posts

 

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Heading to Austin: #WorkHuman again!

This week, I’ll be sharing dispatches from WorkHuman, put on by Globoforce. I’ve been to all of them, and have been grateful to “officially” cover all but the first one (even though I still wrote about it a lot because it was cool).

If you’re curious about the conference, or can’t be there and want to know what’s going on, there will be a bunch of people tweeting with the #WorkHuman tag. And there will be a bunch of bummed people who couldn’t make it tweeting with #NotatWorkHuman. Or something like that. I don’t think they know, yet. They’ll figure it out – it’s Monday, cut them some slack!

Anyway, I’ll try to summarize my observations each day so you can get a sense of the conference for future attendance consideration. I’m very much looking forward to the speaker line up, as well as seeing some of my dear friends from around the world. And they say you can’t connect online. 🙂

Stay tuned! Should be a fun, informative, challenging, exciting week!

 
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Posted by on April 2, 2018 in Uncategorized

 

When tech and HR combine: What I saw at #UltiConnect

I had the opportunity to speak at and attend the Ultimate Connections conference put on last week by Ultimate Software. This is the Little User Conference That Could – growing to a mighty 3,000+ attendance by those interested in learning more about how an HCM software solution can help them with their business, specifically the HR function.

As a speaker and Influencer at the conference, I got to talk to all sorts of people – product development, customers, potential customers, smart HR people, etc. Others have written some great posts already about what they saw coming out of the conference (like this one, or these). What I focused on more was how technology was impacting those who were just now starting to implement an enterprise solution. And what I learned was eye-opening.

Many of the customers I talked to were relatively new to having an HCM to help them with what they do on a regular basis. They were managing everything through disparate systems, or through no systems at all. There was a lot of talk about Word docs, Excel spreadsheets, and paper…so much paper. Now, you might think that what made everyone excited was the UltiPro Perception module that uses natural language processing to help you know what your employees are really thinking. Or Xander, the AI platform Ultimate Software has been developing to help managers make more informed people decisions. Or the ad-hoc reporting capabilities that allow HR departments to create their own reports and finally do analytics to run their business more effectively. And don’t get me wrong – these things are indeed exciting and cool, and people DID talk about them. But what I heard mentioned over and over again wasn’t really any of these things.

It was Payroll and Time and Attendance. 

Having a system that relieves the administrative burden for something so simple and so basic was a game-changer for these organizations. It meant employees could get paid accurately and on time. It meant timecards were correct and (fingers crossed) completed when they should be. It meant employees could finally go to one place – their dashboard – and know how many PTO days they have left for the year.

This is a big damn deal, people.

It made me realize that no matter how many bells and whistles technology may have, if people can’t and don’t use it, it doesn’t matter. And if the technology can’t do the basic things like payroll and timecards, HR doesn’t want it. So yes, advanced functionality is all well and good, but if it’s not grounded by a solid, simple solution to HR’s problems, it’s useless to them

In HR, we often talk so much about moving away from administration and to a more strategic role…and we need to. But the daily work in the organization needs to get done, too – things like paychecks and vacation and leave management and all the little things that employees take for granted because good HR people word darn hard to make sure they happen, no matter how manual the process may be. But the more manual the process, the less time available to be strategic. Now, these nice people I met will have TIME to cool work, and the TOOLS to start measuring the impact of that work. And they were so excited to start.

So next time you hear someone grumbling that HR is being to administrative, dig a little deeper – do they have what they need to get the blocking and tackling done efficiently? If not, then cut them some slack. And help them find a better way.


Author’s note: This user conference had some pretty amazing keynotes, and I’m sure I’ll revisit many of the themes I saw – from the humble CEO to the moving John O’Leary. And I can’t stress enough how grateful I am to have been asked to be a part of the Women in Leadership Panel. Originally conceived by Janine Truitt to be a discussion around women in the workplace, diversity and inclusion, and how HR can move businesses forward, it became an honest, open, and sometimes raw conversation with the women who came to be a part of the session. Thank you so much to all of those who shared, and thank you to Janine, Jason, Maren, Kate, and Micole who let me be a part of it. A recording of the live stream of the session can be viewed here

 
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Posted by on March 22, 2018 in Conference Posts

 

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